One record system
for your APD agency.
APDHQ is the electronic health record for Florida APD iBudget agencies — every client and staff record, their documents, and their compliance in one place. Run day-to-day care and stay survey-ready without the spreadsheets.
Built for Florida APD agencies · Book a guided walkthrough
Purpose-built for Florida APD iBudget agencies
Why APDHQ
Everything your agency runs on, in one place
One system for your clients, your staff, and everything you have to track — records, documents, and compliance, all together.
Records
Every client and caregiver, in one place
Give each person a single record — their details, their documents, and their compliance picture together. No more digging through drives, inboxes, and binders to find what you need.
- One profile per client and employee
- Clients and staff side by side
- Their whole compliance status attached
Documents
Every APD requirement, built in
Each client and employee gets the right document checklist automatically. No spreadsheets to maintain, no requirement to memorize, nothing to set up.
- Pre-loaded APD document checklists
- Conditional requirements handled for you
- Upload, replace, and version in one place
Compliance
Survey-ready, without the scramble
A live readiness score and expiration tracking show exactly where you stand — so renewals get handled long before they become findings, and a packet is one click away.
- Live agency-wide readiness score
- Expired / 30 / 60 / 90-day buckets
- Survey packets exported on demand
One system
When clients, staff, and documents share one record
No more chasing folders across drives and inboxes. Every record, document, and renewal lives in a single system your whole team can trust.
The platform
Start with what you need, run it all together
Client & employee records
One profile per person with their full compliance picture attached.
Built-in checklists
APD document requirements pre-loaded for every client and employee.
Secure document storage
Upload, replace, and store every required file in one organized place.
Expiration tracking
Expired and expiring documents grouped by urgency across the agency.
Audit readiness score
A live, agency-wide score so you always know how prepared you are.
Survey-ready exports
Pull a clean, current packet whenever a reviewer comes knocking.
How it works
Up and running in three steps
Add your clients and employees
Create a record for each person. Every one comes with its APD document checklist already attached.
Upload their documents
Drop in certifications, screenings, and authorizations. APDHQ tracks issue and expiration dates automatically.
Run care, stay ready
Work from one source of truth, watch your readiness score climb, handle expirations before they lapse, and export a survey packet anytime.
Run your whole agency on one record.
Book a walkthrough and see how every client, caregiver, and document lives in one system.